Audit Circle Meeting #2
Scheduled date/time of meeting : 1600 UTC, Thursday, 17th March 2022
Attendees:
| Name | Role |
|---|---|
Eric Helms | SCATDAO |
George Lovegrove | PACE |
Matthias Sieber | CEO Loxe Inc |
Ron Hill | CEO of SPOCRA |
Phil Khoo | AIM |
Stephen Whitenstall | QADAO |
Thorsten Pottebaum | |
Vanessa Cardui | QADAO |
Andre Diamond | Treasury |
Miroslav Rajh | Treasury |
Apologies
| Name | Role |
|---|---|
Jo Allum | Auditability Challenge Team Lead |
Information
Project Board - https://github.com/orgs/Catalyst-Auditing/projects/7/views/1
F7 Ideascale Proposal - https://cardano.ideascale.com/c/idea/381354
F8 Ideascale Proposal - https://cardano.ideascale.com/c/idea/399163
GitBook - https://quality-assurance-dao.gitbook.io/catalyst-audit-circle/
Agenda
1) Introduction
Updates - possible secretary role to be filled. Can we share minutes updates today for time being
2) Audit Circle Treasury
Andre & Mirolav - updates on Treasury setup, member payments, costs & expenses.- 5 minutes
System has been set up and people are paid for meeting attendance
3) Town Hall Slides
5 minutes
Stephen - The Town Hall Slides should alternate between Governance Oversight & Audit Circle. With slides for the Audit Circle presented the day before the meeting.
There was no one available to present yesterday - can someone commit to presenting at Town Halls going forward ?.
Action : Who will commit to presenting Audit Circle Slides at the Town Hall of the 13th April 2022 onwards ?
Decision: Ron will present next time at Town Hall - Stephen has prepared a slide template, Ron and Stephen to work on it in Discord. It will need to be an intro to what we are as a group and what we do.
Question: do we need an ATH for next few weeks to support the survey process? It’s not in scope of the proposal - Thorsten / Stephen
4) Project Catalyst Weekly Newsletter
5 Minutes
Everyone - Stephen is liaising with Daniel Ribar on including a summary/soundbites of the Audit Circle meetings in the Project Catalyst Weekly Newsletter. Can we take some time at the end of this meeting to suggest what we would like to focus on.
Action : Suggest summary of this meeting at the end.
5) Fund 8 - Audit Circle F8 Proposal Assessments
5 Minutes
All members - Review Fund 8 Proposal (https://cardano.ideascale.com/c/idea/399163) Assessments https://quality-assurance-dao.gitbook.io/audit-circle/proposal-reporting/fund-8-proposal/assessments
One proposal flagged that basically said “idk”
All to look at assessments - useful to see how the project is perceived
6) Audit Circle Project Board Overview
5 Minutes
Stephen - A brief review of the current Audit Circle Project Board
https://github.com/orgs/Catalyst-Auditing/projects/7/views/1
7) Scope & Deliverables of Audit Circle
25 Minutes
All members - The present summary of Audit Circle’s scope is :
“The Audit Circle will survey, facilitate retrospectives and report on funded proposal audit processes,”
Survey deliverables
1 The Funded Proposal reporting system - 10 minutes
Qualitative data gathering (Survey deliverable)
Action from previous meeting : Gather more qualitative data in respect of what should be on the funded proposal monthly reporting form. Go out to other funded proposers & gather informal feedback - Matthias
Gathered some qualitative data - side conversations - victor - reporting deemed as friction.
Reporting should ideally help with:
Marketing
Internal progress report
Solicit helpful advice/partnership
Keep proposers accountable
Excellent reporting should have additional bonuses
Excellent reporting reward - Phil - Bonus system - Matt
Report fest - Phil
Weekly cadence - Matt
weekly for every project would be a heavy administrative burden on all. once every 2-3 weeks would be the most I'd want, on the oversight front - Randall
Fluid opp - weekly opportunity nice - Randall
Call out blockers - solutions from others - collob - problem sensing - easy acces point - open data - George
Proposer side - who engaged audience here ? - Voters want to see simple dashboard - Ron
IOG & CT operate reports in secret - confidentiality issues ? - Phil
Not in line in open discussion - Phil
Google Form Design & Implementation (Survey deliverable)
Planned Action : A Google form that is short & easy to complete. In a meeting where funded proposers gather - e.g. coordinator meetings or a Town Hall breakout. But needs to have sufficient responses to be valid. Commence after Matthias has done some sensing. Vanessa / Phil.
What are we surveying ? Community perception of auditing ? From proposers (external) - from IOG (internal) - from voter etc - current status of auditing - role of Audit oversight group - what could we be responsible for - Phil
Submit multiple times - Van
Different perspectives - good idea - regular quick & easy questions - Risk questions ? - Ron
Audit purpose - mitigate risk or issue - potential problems with Cat - funded proposal - biggest concerns - how to improve auditing to address. Assurance of delivery - tabs on people - Eric
Overall goal - successfully meeting challenge setting ? - Matt
Invite Eric to Oversight Discord to join conversation - Stephen
Action - deliver next 2 weeks (audit meeting 3) - Phil / Vanessa
Where do I go ? (Survey deliverable)
Planned Action : Where do I go ? - “where is the human” - shape a deliverable - Jo. CT 1 to 1 mentoring - Phil - CT good suggestion for oversight - Matt
How to catch needs & expectations - interested parties - dialogue helps - survey questions may be off mark - Thorsten
Action - next two weeks ATH - Audit - Thorsten / Stephen/ Matt - survey prep
2 Organizing retrospectives or workshops - 10 Minutes
Audit Circle - Office Hours
Planned Action : Audit Circle - Office Hours - conversation with Pacific TH or other THs or communities - Matthias
Action - Start next week PTH - Matt - talk to Nori
Using Tik Tok for async updates
Planned Action : Using Tik Tok for async updates - suggested by Nori - Matt -When you do not meet milestones - weekly check-ins
As above - Loom mentioned in Gimbalabs TPBL work - what is the purpose of this aysnc - how fit into our deliverable - suggestions - Matt - next funding to pick up changes
Using Coordinator meetings for retrospectives
Planned Action : How to approach and compile information
The direction of the coordinator - how can Audit Circle use - Vanessa
Action - Useful info - the status coord meetings - Stephen to clarify
3 Researching, preparing and presenting a report - 5 minutes
Planned Action : Prepare template & format for final F7 report. Deadline : 26th May 2022
Fund 7 Proposal Reporting - 5 Minutes
All members - The first monthly report was submitted on 24th March 2022 (https://quality-assurance-dao.gitbook.io/audit-circle/proposal-reporting/fund-7-proposal/f7-monthly-reports) - 5 minutes
Any Other Business - 5 Minutes
Over run time - - 5 minutes
Legitimacy & participation
Incorporate in survey form
Next Meeting : 1600 UTC, 14th April 2022
Leave Google invite as is
Update with Randall’s email
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