Audit Circle Meeting #1

Scheduled date/time of meeting : 1800 UTC, Thursday, 17th March 2022

Attendees:

Name	Organisation	Status
Andre Diamond	Treasury
George Lovegrove	PACE
Jo Allum	F7 Auditability Challenge Team Lead
Matthias Sieber	CEO Loxe Inc
Miroslav Rajh	Treasury
Phil Khoo	AIM
Ron Hill	CEO of SPOCRA
Stephen Whitenstall	QADAO
Thorsten Pottebaum
Vanessa Cardui	QADAO

Name

Organisation

Status

Andre Diamond

Treasury

George Lovegrove

PACE

Jo Allum

F7 Auditability Challenge Team Lead

Matthias Sieber

CEO Loxe Inc

Miroslav Rajh

Treasury

Phil Khoo

AIM

Ron Hill

CEO of SPOCRA

Stephen Whitenstall

QADAO

Thorsten Pottebaum

Vanessa Cardui

QADAO

Apologies:

Name	Organization	Status
Eric Helms	SCATDAO

Name

Organization

Status

Eric Helms

SCATDAO

Information

Project Board - https://github.com/orgs/Catalyst-Auditing/projects/7/views/1

F7 Ideascale Proposal - https://cardano.ideascale.com/c/idea/381354

F8 Ideascale Proposal - https://cardano.ideascale.com/c/idea/399163

GitBook - https://quality-assurance-dao.gitbook.io/catalyst-audit-circle/

Agenda

1) Audit Circle Treasury

Andre & Miroslav - updates on Treasury setup, member payments, costs & expenses.- 5 minutes

2) Meeting Times

Stephen - 1800 UTC is too late for Eric Helms - is an earlier time possible ? - 5 minutes

1700 UTC ?

3) Town Hall Slides

Stephen - The Town Hall Slides should alternate between Governance Oversight & Audit Circle. With slides for the Audit Circle presented the day before the meeting. This week due to proposal workload slides were skipped. - 5 minutes

Action : Who would like to present Audit Circle Slides at the Town Hall of the 30th March 2022 ?

Jo, George or Ron

4) Fund 8 - Audit Circle Proposal

Stephen - The Fund 8 Audit Circle Proposal has been submitted (https://cardano.ideascale.com/c/idea/399163) and is based on the Fund 7 proposal. - 5 minutes

5) Scope of Audit Circle

All members - The present summary of Audit Circle’s scope is :

“The Audit Circle will survey, facilitate retrospectives and report on funded proposal audit processes,” - 15 minutes

Possible areas to focus on :

The reporting system - George highlighted looking at common, open-source tools and access to funded proposal reporting data. Matthias - a survey of the amount of funded proposals, how to maximize Return on Intention and incentivize careful planning.
Oversight of Challenge Teams (CT) - Phil - In particular to check their methods & processes - George - Agrees. We should extend an invite to CT team members on Audit Circle. Phil - Perhaps a specific rep for CT. Stephen - A few Audit Circle members are already on CT. (But we could invite specfic guests ?).
Auditing how we audit. Common knowledge - Jo
Auditing processes that are already in place - Vanessa - such as how CTs operate and the new reporting form. Ron - echo - defining what these methods / process are we should overseeing. George & Stephen - track IOG thinking on changing report formats. Reference the Audit GitBook / things we can audit - George - collab with Matthias to establish real world concerns
Proposal financials -

NOT : Auditing individual proposals

This focus will form the basis of our Fund 7 proposal reporting.

Action : Decide an area to focus on.

6) Deliverables

All members - Given a decision or direction on scope what deliverables do members wish to commit to ? - 15 minutes

Survey design, implementation & execution

Due - 26th May 2022

Gather more qualitative data

I would like to gather more qualitative data to establish what should be on the funded proposal monthly reporting form. Will go out to other funded proposers and gather informal feedback - Matthias

Survey Options

We could use the funded proposal monthly reporting form to gather feedback ? - Ron

A Google form that is short & easy to complete. In a meeting where funded proposers gather - e.g. coordinator meetings or a Town Hall breakout. But needs to have sufficient responses to be valid. Vanessa / Phil. Commence after Matthias has done some sensing. How can reporting encourage a better Return On Intention - Matthias

Where do I go ? - human resources - Jo - “where is the human” - shape a deliverable - CT 1 to 1 mentoring - Phil - CT good suggestion for oversight - Matt

Organizing retrospectives or workshops

Due - 26th May 2022

Audit Circle - Office Hours

Audit Circle - Office Hours - conversation with Pacific TH or other THs or communities - Matt

Using Tik Tok for async updates

Using Tik Tok for async updates - suggested by Nori - Matt -When you do not meet milestones - weekly check-ins - coordinator meeting not fit for purpose - long form not accessible - Matt

Using Coordinator meetings for retrospectives

Next Tuesday Coordinator meeting - go from room to room - Vanessa

How many people go to a coordinator meeting usually? we should try and keep a note

CT taking over funded proposal feedback loop from coordinator meeting - Phil K

Short form videos - Ron

Each of us communicate that Audit Circle exists etc. in coord breakout room - Phil

Make it informal to start with - mix it up - Matt

Do not say “Audit Circle” - we are a community auditing group - Phil

For transparency - tell people who we are - Vanessa

Keep confidentiality - Matt

Networking opps in coord meetings - support for building on Cardano - community component - Matt

Auditors adding support - guidance on countermeasures -

NB : Funded Proposal Sub Circle can also get involved - Vanessa

Use coordinator meetings to do breakout sessions retrospectives - asking about peoples experience - attach survey - so quantitative / qualitative accommodated for - Phil